ODESSA HIGH SCHOOL

Odessa High School Broncho Band

Booster Club Board Member Duties and Responsibilities

  

 

President

• Direct booster meetings

• Fill in for missing officers

• Main representative to the directors of OHS

• Execute requests by band directors

• Manage finances with the treasurer

• Recruit and support booster executive board officers

• Primary contact for new projects

• Coordinate communication between directors and booster organization

• Coordinate communication among booster officers

• Co-signs checks

 

Vice President

• Fill in for President during meetings

• Manage the chairs for each committee

• Order shirts for new booster members

• Submit volunteer hours monthly

• Assist with assigning duties for Friday football games and marching contest

• Coordinate snacks for out of town games and contest

• Prepare sign-in sheet for monthly booster meeting

• Assist Marching Chair with coordinating water and ice for Friday football games and marching contests

 

Treasurer

• Ensure that requests are on the budget before checks are written

• Deposit checks from fundraisers and band fees

• Maintain records for taxes and submit to the accountant and IRS

• Report to boosters that the tax return has been filed each year

• Write checks for approved purchases

• Reconcile the account monthly

• Ensure that each check has a check request and proper receipt or contract

• Pay bills for the band and color guard as requested and approved by the budget

• Accept membership forms and fee from booster members

 

Secretary

• Take minutes at all meetings

• Prepare minutes for approval at the next meeting

• Keep bylaws updated

• Prepare agenda for upcoming meetings

  

Uniform Chair

• Inventory uniforms

• Weigh and measure every band student

• Size and check-out uniforms for marching season

• Coordinate volunteers to hem and repair uniforms

• Enter all student information into the computer prior to uniform fitting day

• Check-in all uniforms at the end of the school year

• Coordinate cleaning of uniforms with the directors

• Check-in and check-out concert tuxedos and dresses

• Assist students in finding misplaced uniforms and shakos

 

Fundraising Chair

• Develop new fundraising ideas

• Coordinate with businesses for sponsored events

• Silent Auction

• In charge of spirit items: t-shirts, decals, bags, photo buttons, etc.

• Organize fundraisers

• Collect checks from fundraisers and band fees

• Enter payments for band fees and fundraisers into CHARMS

• Write thank you notes for all donations

• Social media presence (Facebook, Twitter, Remind)

• Sell snacks to students from Booster Office

• Maintain OHS Band web page and online store

 

Event Chair

• Gift basket for opposing teams band boosters

• Sympathy gift ($75 max) for all band members, directors and boosters

• Coordinate and plan for: Band Olympics, alumni band event and banquet

• Coordinate meal for the judge’s lunch at marching contest

 

Marching Season Chair

• Coordinate Monday evening snack/pizza (sales table)

• Support uniform coordinator

• Sign volunteers in/out, hand out/collect badges and assign duties for Friday football games

• Sign volunteers in/out and assign duties for marching contests

• Coordinate water and ice for Friday football games and marching contests with help from the Vice President

• Coordinate and Order game day and contest meals

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Color Guard Liaison

• Represent Color Guard at monthly meetings

• Recruit volunteers from guard parents to participate in activities

• Assist Guard director with requested tasks including, but not limited to, the following:

  • Organize chaperones for fall/winter guard competitions

  • Measure the color/winter guard for uniforms

  • Travel with guard to competitions (including overnight)