
Odessa High School Broncho Band
Booster Club Board Member Duties and Responsibilities
President
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Direct booster meetings
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Fill in for missing officers
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Main representative to the directors of OHS
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Execute requests by band directors
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Manage finances with the treasurer
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Recruit and support booster executive board officers
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Primary contact for new projects
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Coordinate communication between directors and booster organization
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Coordinate communication among booster officers
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Co-signs checks
Vice President
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Fill in for President during meetings
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Manage the chairs for each committee
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Order shirts for new booster members
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Submit volunteer hours monthly
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Assist with assigning duties for Friday football games and marching contest
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Coordinate snacks for out of town games and contest
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Prepare sign-in sheet for monthly booster meeting
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Assist Marching Chair with coordinating water and ice for Friday football games and marching contests
Treasurer
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Ensure that requests are on the budget before checks are written
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Deposit checks from fundraisers and band fees
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Maintain records for taxes and submit to the accountant and IRS
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Report to boosters that the tax return has been filed each year
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Write checks for approved purchases
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Reconcile the account monthly
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Ensure that each check has a check request and proper receipt or contract
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Pay bills for the band and color guard as requested and approved by the budget
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Accept membership forms and fee from booster members
Secretary
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Take minutes at all meetings
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Prepare minutes for approval at the next meeting
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Keep bylaws updated
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Prepare agenda for upcoming meetings
Uniform Chair
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Inventory uniforms
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Weigh and measure every band student
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Size and check-out uniforms for marching season
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Coordinate volunteers to hem and repair uniforms
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Enter all student information into the computer prior to uniform fitting day
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Check-in all uniforms at the end of the school year
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Coordinate cleaning of uniforms with the directors
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Check-in and check-out concert tuxedos and dresses
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Assist students in finding misplaced uniforms and shakos
Fundraising Chair
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Develop new fundraising ideas
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Coordinate with businesses for sponsored events
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Silent Auction
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In charge of spirit items: t-shirts, decals, bags, photo buttons, etc.
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Organize fundraisers
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Collect checks from fundraisers and band fees
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Enter payments for band fees and fundraisers into CHARMS
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Write thank you notes for all donations
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Social media presence (Facebook, Twitter, Remind)
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Sell snacks to students from Booster Office
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Maintain OHS Band web page and online store
Event Chair
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Gift basket for opposing teams band boosters
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Sympathy gift ($75 max) for all band members, directors and boosters
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Coordinate and plan for: Band Olympics, alumni band event and banquet
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Coordinate meal for the judge’s lunch at marching contest
Marching Season Chair
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Coordinate Monday evening snack/pizza (sales table)
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Support uniform coordinator
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Sign volunteers in/out, hand out/collect badges and assign duties for Friday football games
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Sign volunteers in/out and assign duties for marching contests
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Coordinate water and ice for Friday football games and marching contests with help from the Vice President
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Coordinate and Order game day and contest meals
Color Guard Liaison
- Represent Color Guard at monthly meetings
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Recruit volunteers from guard parents to participate in activities
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Assist Guard director with requested tasks including, but not limited to, the following:
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Organize chaperones for fall/winter guard competitions
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Measure the color/winter guard for uniforms
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Travel with guard to competitions (including overnight)
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